The contactless smart card system is
adopted for use company-wide as the
new employee ID card
The LECIP Corporation of Gifu Prefecture has just introduced the contactless smart card system as its new employee ID card. With the distribution, since July, of nearly 700 of the new cards, to be issued to all company members, the transition away from the previous time recording system has been initiated, and the new system went into effect as of the middle of August.
Since the security as well as the memory capacity of contactless smart cards is high, a single card can be set up to serve multiple purposes. Since they offer con-veniences including the ability to use them while they remain inside card holders, uses for the cards are steadily broadening.
LECIP primarily develops fare management systems for transportation lines, with those systems often using the smart card systems, and supplies them directly to bus and rail companies. They are additionally supplying the system for Hong Kong's multi-use "Octopus" smart card, which is currently serving in many places, including a minibus line, convenience stores and fast food chains.
In putting to use this multifunctionality and efficiency in the smart card system, LECIP has found it to be of merit in enhancing the welfare of employees, while at the same time demonstrating the validity of the system's convenience to potential clients.
Until this point at LECIP, a magnetic stripe card was used as the employees' ID card. The new card will, as in the past, be used for both tracking work hours and also serving as e-money for payments in the cafeteria and at the sundries counter, with a paycheck deduction settling the debits. However in addition to the smoother and faster action offered by the smart card, with the new system the additional function of entry and exit security for the software development facility will be added.
In finding further and broader uses for the smart card system's multifunctionality and efficacy, LECIP seeks to enhance further the appeal of the system's conve-nience.
By merely passing the card near the target, the clocking in-and-out system, cafeteria
and sundries counter purchases and room entry security are put into eﬀect at once.
September 5, 2002
Gifu Prefecture 501-0406
Outline of the sytem and its merits
Contactless smart [IC] card:
Cafeteria register terminal:
FeliCa card by Sony
The smart card, which has been distributed to each employee, need only be passed by the card reader unit, which does both read and write opera-tions, when the person begins and ends their shift, and the employee's clock in and out time is transmitted by the company LAN to the server.
The data sent to the server and processed, whereby data for use in cal-culating paychecks is created.
In the case of the loss or theft of a card, the card's status is logged in to the server, card readers company-wide are issued an updated table of that status, and as of that moment, in the unlikely event an attempt is made to use that card, the reader will generate only an error.
For payments at the cafeteria and sundries counter, the new ID card is passed by the card reader, and the payment amount is transmitted via the company LAN to the server.
This transmitted purchase data is processed to generate a paycheck deduction for each employee.
Each month for each employee, this deduction amount is applied to the paycheck.
Work time recording system
Cafeteria/Sundries counter payment system
Room entry and exit security
For entry into and exit from the software development facility, a smart card is passed by the card reader located next to the facility door, and that data is sent to the server, confirming the individual's card.
Simultaneous with verifying the validity of the card, the door is auto-matically opened and closed.
The card reader transmits its data for room entries and exits over the LAN to the server.
From the server terminal, all the traffic into and out of the facility can be viewed.
As in the above two scenarios, in the case of loss or theft of a card, the incident is logged in to the server, the status table of the card readers is updated, and in the event an attempt is made to use the card, the reader will deny entry, generating an error.
Since purchase data from the cafeteria and sundries counter is processed without delay, the data is also channeled to and utilized in sales monitoring and stock management.
As mentioned above, in the case of the loss or theft of a card, the card's status is logged in to the server, all card readers are updated with card status data, and from that moment, in the event an attempt is made to use the card, the reader will decline transac-tions, generating only an error.